Issues Related to Reporting Theft and Loss

• Although the regulations do not define the terms "upon discovery" and "significant loss," it is the responsibility of the NTP to use its best judgement to take appropriate action. What would constitute a significant loss for one program may be viewed as comparatively insignificant for another program.
   
• The loss of a small quantity of controlled substance, repeated over a period of time, may indicate a significant problem for a program even though the individual amounts of missing controlled substances are not, in and of themselves, significant.
   
• A program should be alert for suspicious or unexplained losses. Any signs of a break in, physical entry, or armed robbery should be reported.
   
• The burden of responsibility is on the NTP to identify a significant loss and make the required report to DEA. Some factors to consider for determining significant loss include:
   
  • The quantity missing (i.e., one tablet vs. one bottle)
  • The name and schedule of the missing medication
  • The abuse potential of the missing substance in your area
  • Is this the first time this loss has occurred? Has a similar loss occurred before?
  • Was this loss reported to local law enforcement authorities?

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