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Publications > Manuals > NTP Best Practice Guideline > Recordkeeping RecordkeepingPART 6DEA requires that NTPs keep a record of all medication received, dispensed, administered, and destroyed. In addition, DEA requires that NTPs retain all records for two years from the date of execution. However, because some states require that records be retained for longer than two years, NTPs should contact the State Methadone Authority (SMA) for information about state requirements. DEA requires that NTPs conduct an initial inventory of all stocks of controlled substance medications on hand on the date that the NTP begins operations. It is also required that, at least once every two years, each NTP conduct and document a physical inventory (called a "biennial inventory") of the medication on hand. These inventories must include all forms of medication on hand (i.e., liquid, tablet, diskette, or powder) as well as the quantity and strength of each medication. During a DEA accountability investigation, the beginning inventory used in the audit must be an actual physical inventory taken by the NTP. The beginning inventory selected could either be the NTP’s initial or biennial inventory. The following sections summarize DEA recordkeeping and inventory requirements, provide an overview of DEA's accountability investigation, and recommended strategies for maintaining complete and accurate records in accordance with DEA regulations. Appendix C includes a list of all documents and information that an NTP is required to have available at the time of a DEA investigation. Previous Page | Back to Top | Return to Table of Contents | Next Page Registration
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