Establishing and Maintaining an Ordering System

To ensure that an adequate supply of medication is available to meet patient dosing requirements, it is recommended that programs establish and maintain a consistent ordering system. Important elements of such a system include the following:

• One NTP staff member should be designated to monitor medication inventory, complete order forms, and ensure that adequate supplies of medication and order forms are available at the program.
   
• The point in time at which an order for additional medication should be sent to the supplier should be determined by considering:
   
  • The number of patients in the program,
     
  • The average patient dose,
     
  • The capacity of the safe used by the program to store the medication, and
     
  • The usual length of time between the date an order form is mailed to the supplier and the date that the order is received by the program.
     
• The NTP's available supply of order forms (DEA Form-222) should be systematically monitored. To maintain an adequate supply, additional order forms may be requested from the local DEA diversion field office (see Appendix D).

The NTP should anticipate a two to three week processing time before it receives the forms.

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