NTP Best Practice Guideline

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Publications > Manuals > NTP Best Practice Guideline > Ordering Medication > Completing and Submitting the Order Form > Power of Attorney

Ordering Medication

Power of Attorney

Any purchaser may authorize one or more individuals, whether or not located at the registered location of the purchaser, to obtain and execute order forms on his/her behalf by executing a power of attorney for each such individual. The power of attorney shall be signed by the same person who signed the most recent application for registration or reregistration and by the individual being authorized to obtain and execute order forms. The power of attorney shall be filed with the executed order forms of the purchaser, and shall be retained for the same period as any order form bearing the signature of the attorney. The power of attorney shall be available for inspection together with other order form records. Any power of attorney may be revoked at any time by executing a notice of revocation, signed by the person who signed (or was authorized to sign) the power of attorney or by a successor, whoever signed the most recent application for registration or reregistration, and filing it with the power of attorney being revoked. [21 CFR 1305.07].

After filling in the information required to submit an order, the NTP sends Copies 1 and 2 of the DEA Form-222 to the supplier. The supplier retains Copy 1 for its records and submits Copy 2 to DEA. [21 CFR 1305.09(a),(d)]. At present, the forms should be mailed, not faxed, to the supplier (except in an emergency).
Order forms must be maintained separately from all other records. Copy 3 of the executed order forms and any attached statements or other related documents must be retained at the registered location printed on the order form. [21 CFR 1305.13(c)]. The NTP should establish and maintain a separate, readily retrievable file containing Copy 3 of all executed order forms.
The order forms must be retained for two years after the date of execution [21 CFR 1305.13(c)], or for the length of time required by the State Methadone Authority, whichever is the stricter requirement.
If an order cannot be filled in its entirety, it may be filled in part and the balance supplied by additional shipments within 60 days following the date of the order form. No order form is valid more than 60 days after its execution by the purchasing NTP. [21 CFR 1305.09(b)]
Whenever a purchaser or supplier discovers that any used or unused order forms are stolen or lost, he/she must, immediately upon this discovery, report the theft or loss to the local DEA diversion field office, stating the serial number of each form. If the circumstances surrounding the theft or loss result in the purchaser (the NTP) being unable to state the serial numbers of the order forms, he/she must report, in lieu of the numbers of the forms, the date or approximate date the forms were issued to the NTP by DEA. [21 CFR 1305.12(b)].

If any unused order form reported stolen or lost is subsequently recovered or found, the local DEA diversion field office must be immediately notified. [21 CFR 1305.12(b)].

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